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I am a small business Conversation Consultant and public speaker that uses the power of the internet to leverage your success. Productivity in Context is a web magazine focused on Productivity and tools for organizing. Make this your headquarters for improving your life and work through increased mindfulness, education, and workflow practices.

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Brett Kelly, the former host of the Cranking Widgets blog lets loose (with both barrels): My Scandelous Confession and A Royal Rant About GTD. Super. Right about the time that I am having an existential crisis about my own GTD practice. The Lovely Bride and I have been on the road for just over two months now, and being 100% mobile has taught me a few things. Like it is much easier to “do” GTD when you have an office. Or a house. Try putting everything that you need into a laptop bag and a couple of file boxes.

Here is what Kelly has to say:

Having been a fairly vocal proponent of GTD for some time, this is one of those things that I’m happy to write after having removed myself from the throngs (and I mean *throngs*) of productivity/GTD bloggers. Ever since I launched The Cranking Widgets Blog, I’ve been singing the praises of this productivity methodology to any j*****s who would listen. Now, after developing a little bit of discontent with the whole thing, I can bring it to you folks without having to fear a decline in readership. Here goes.

First of all (and probably most importantly), I’m starting to feel like GTD is really effing hard. The amount of time and effort it takes to (according to the book) manage a list of tasks, a calendar and some filing shit has become prohibitively long for me. I look at a scrap of paper in my in-basket, and I’m positively put off by the effort it will require to add it to the project list, choose the next action, pull out a blank folder, label it and file it away. Perhaps I’m just being lazy, but that’s the freaking honest truth.

Built-in anxiety is almost a guarantee. Unless you’re a poster child for GTD, you’re going to have shit slip past the defenses of your system. Hell, David Allen himself has confessed to “falling off of the wagon, repeatedly” on several different occasions. And if you’ve become such a loyal adherent, the very act of *not* doing the GTD thing will create stress. This might just be my own dumb brain thinking about this stuff the wrong way, but I’d bet the contents of your wallet that this type of mental spasm is more common than you think.

What say you? Where do you want Productivity in Context to go in 2009? Is Getting Things Done over? How excited are you about the prospect of a new book from David Allen?

What did you think of the first two FAQ posts - and would you like me to work with you on developing this system (for lack of a better word) into something more (and by more I mean less, GTD has too many folders and rules - I have to confess that I only look at my Tickler File once a week nowadays).

Leave a comment, let’s discuss this. In the meantime I am going to be downsizing from 43 folders to 15.(More on this later)

Related:
James has been thinking about this even longer than I have.

If you found this post useful, please share it with your friends on Twitter using the tinylink http://tinyurl.com/8mw5rz. Thanks, I appreciate it! Feel free to comment below, I enjoy discussing these ideas. ~@Stephen

My friend Marina Martin [ Sufficient Thrust ] has a terrific resource for setting New Year’s Resolutions that you should take a look at. I used this little booklet last year and it made an amazing difference in my effectiveness, in fact I accomplished all but two of my goals!

In my work here as a Productivity evangelist I have tried, experimented with, and discarded a ton of applications, methods, and practices for setting goals and getting them done. This one works. Martin says:

I’m the very definition of a Type-A personality and have worked as an efficiency consultant for years, so making lists and plans is second nature to me. Something I’ve come to believe strongly is that Type-A personalities perform best when we have specific action steps, as opposed to paragraphs of theory. The blogosphere is certainly full of posts about resolutions, but I couldn’t find anything that satisfied my craving for step-by-step success — so I made it myself! I use this exact same process myself whenever I have a goal to achieve, with great results, and I’m excited that others have benefited from it too.

Since I am such a laid-back, relaxed person this type of system appealed to me. How does this resolution-defining system work?

The Perfect New Year’s Resolution

The #1 reason why people don’t achieve their resolutions is because their resolutions weren’t really resolutions at all.

It’s no secret around here that I’m big on goal-setting. However, New Year’s Resolutions are a very specific kind of goal.

A New Year’s Resolution has to meet the following criteria:

* It must be achievable by 11:59pm on December 31 of that calendar year.
* It must be measurable AND specific. In other words, a complete stranger should easily be able to objectively determine whether or not you’ve achieved it.
* It should positively impact your life, if only indirectly.
* A process of events should be required in order to achieve it. “Visit Kenya” doesn’t count if you normally travel and it’s within your financial means and comfort zone. It would count, however, if you had to come up with some way of financing the trip, or if you moved there for a month, or if you were having an existential crisis about hippos and were going there to confront your fears.

Martin recommends creating 4-6 specific, actionable goals for the new year, and provides a resource for breaking those goals down into action steps. For example:

A lousy Resolution: “Lose weight”
A better one: “Lose 20lbs”
A really good example: “Weigh 134lbs naked on the morning of December 31″
And simply awesome: “Run three miles without stopping wearing XXS Aerie sweatpants”

The awesome version of this resolution not only incorporates two common goals — losing weight and exercising more — into one, but it also focuses on one of the real reasons we want to lose weight: to fit into a smaller clothing size. It doesn’t matter what number the scale shows if your pants won’t fit!

Read more about it and download the Ultimate Guide to New Year’s Resolutions here. And let’s all give Marina a big hug and thank you for sharing this resource with us!

For more help in keeping up your motivation and getting some accountability, you may want to get involved with Leo Babauta’s new 30 Day Challenge forum.

If you need even more help, or just want to discuss how to make 2009 your best year yet, feel free to drop me a line: Contact Stephen.

If you found this post useful, please share it with your friends on Twitter using the tinylink http://tinyurl.com/8syo2y. Thanks, I appreciate it! Feel free to comment below, I enjoy discussing these ideas. ~@Stephen

Ever since I started my Getting Things Done practice 2 years ago, I have struggled with my system of reviews. Primarily due to my ADD, but also because of the many, many changes and transitions that my household has undergone in that time.

Since the Lovely Bride and I were married in March of 2005 we have moved 4 times, lived in 3 different states, and had 11 different jobs (combined). That is a LOT of change and those of you who know me personally know that I can have trouble adapting to change.

Since we are once again in the middle of an enormous transition I have taken the opportunity to get a head start on my Annual Review. It turns out that in spite of (or perhaps because of) the challenges 2008 was a pretty darned good year.

• Our marriage is strong. The Lovely Bride and I have faced some serious challenges, at home and with her career, but we have remained strong, positive, and pro-active about making things happen.
• We are ahead of the curve. With the economy in the state that it is, we were able to look forward and make some choices and take actions to stay out of the worst of the troubles:
  • Beating the Christmas rush - we started buying presents in March, and were able to finish in October. All of our gifts for family and friends were wrapped, packed, and shipped by the first week of November. What an amazing feeling to have all of that done during this week of Christmas! Buying gifts this way allowed us to avoid a massive hit to the budget during a fairly lean period, as well as providing the opportunity to find things in our travels that would be personal and special for the recipient.
  • Living with less - both of us have a tendency to hoard “stuff”, and we have been moving boxes of junk from place to place for 3 years. This fall we decided that boxes that have not been unpacked in two years are likely to contain things that we do not need. We did a massive sort-and-purge, donating a ton of clothes, books, and small appliances to charity.
  • Creating alternate income streams - both of us have worked in the hospitality industry for most of our careers and a down economy hits that segment hard. We have been creating products and services that we can sell online, and in October I took the leap and went to work for myself.
• I started my own business. And business is pretty good! The main site is called Business Development in Context and I have been writing about Social Media, Blogging, and Networking for success. I have found a handful of clients, and some clients have found me. I am not making a fortune (yet) but it is paying the bills and financing our adventure. The funny thing is, I work as many or more hours than I did when I had a “real job” yet it is so much more rewarding, fulfilling, and enjoyable. I should have done this years ago!!
• I accomplished nearly all of my goals for the year. In January of 2008 I sat down with a workbook on goal-setting and laid out a plan for achieving some goals over the course of the year. (In no particular order)
  • I lost 25 pounds and kept it off.
  • I started a new blog for business purposes, and it is growing.
  • I attending the SOBCon conference in Chicago and learned a LOT about this business of blogging.
  • I paid off one of the credit cards.
  • I purchased a new laptop computer.
  • I took a job as a paid writer online.
  • I joined a Chamber of Commerce and got involved with the local business community.
  • I spent at least one full day each week with the Lovely Bride doing something fun and building our relationship.
• Use a more positive vocabulary -My Lovely Bride asked me to add this point as her contribution. I have always been a very optimistic person, but since we have been married my wife says that learning to use a positive outlook rather than a negative one creates a much different framework for approaching a problem.

Now it is your turn. How was 2008 for you? What did you learn, achieve, or accomplish? Be sure to share in the Comments. Later in the week we will look at setting some achievable SMART goals for 2009.

If you found this post useful, please share it with your friends on Twitter using the tinylink http://tinyurl.com/957gqy. Thanks, I appreciate it! Feel free to comment below, I enjoy discussing these ideas. ~@Stephen

As the new year approaches, many folks begin to think about New Year’s Resolutions and setting goals for the coming year. Sometimes these goals involve your job, your health habits, or other personal development topics.

Jeremiah Owyang published a list of Six Career Tips for people in the corporate world. One of the most interesting was this one:

Reverse engineer the job you want
Another useful tip is to reverse engineer the position that you desire to be in. Earlier in my career, I aspired to be a web manager, so I took job descriptions of web strategists and looked at all the skills and experiences needed. I printed out the job description (circled the salary) and taped it to my bathroom mirror, I saw it every morning and night, a double dose of self-reflection. Over time, you start to piece together the projects, programs, and apply new skills to learn how to do this. With time and perseverance, your resume will catch up to where you want to go.

Another tip that resonated with me was his perspective on education. Quite a few of the people that I have managed and trained in the past have been young people, just going off to college, and they have asked me about the value of education and what they should study in order to get a “good” job.

My advice often conflicts with what they have heard from parents and guidance counselors. In my own experience those guidance counselors were dead wrong and the whole profession should be outlawed. An education is important, depending on what field you are looking to go into. Most of the time I recommend that you go to college and study something that you are passionate about, or at least very interested in. I’ll let Jeremiah cover the rest:

Education matters, but not as much as you thought
For very specialized jobs, where in school training is essential (law, medicine, sometimes programming) this bullet doesn’t apply to you. More and more executives I meet have degrees in something they didn’t study in school for. For most jobs, they hire you because of what you can do for them, not what school you went to. There’s a reason why education falls to the bottom of the resume, and the ‘value statement’ is at the top, quickly followed by real world experience. Don’t get me wrong, education is very important, a bachelor degree is really expected in today’s workplace, but I often lean on the broad, theoretical knowledge I gained as a primer (or glossary) for me to dive in deeper in the business world.

The future of work is changing, schools are not preparing children for it.It is increasingly up to you to help and educate yourself.

If you found this post useful, please share it with your friends on Twitter using the tinylink http://tinyurl.com/6z3co8. Thanks, I appreciate it! Feel free to comment below, I enjoy discussing these ideas. ~@Stephen