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Updated for 2010!

Get your 2010 GTD Calendar here

A revolution in calendar design, that you can print for yourself!

What exactly should a calendar do? And how should you use it to get the most out of your day?

Rule number 1: Your GTD Calendar should not work against you.

Your calendar should be your guide, a map or a directory to get you through your day. The layout of the information should be designed to work with your natural viewing habits. It needs to help you, not hurt you.

Rule number 2: Your GTD Calendar is not a ‘to-do’ list.

A calendar is a tool that is supposed to tell you where you need to be and when you need to be there, or when something is scheduled to happen.

For those of you familiar with David Allen’s Getting Things Done productivity system, you know that only three things are to be entered into your calendar. Three things. That’s it.

1. Time-specific actions

“Time-specific actions” are, simply put, appointments or meetings. These are the things that have to happen at, you guessed it, a specific time.

2. Day-specific actions

“Day-specific actions” are things that need to get done on a certain day, but not at a pre-arranged time. For example, you may need to print out the latest sales figures sometime on Thursday, because you have a meeting to review those figures at 9:00 am Friday. “Print sales figures” goes into the calendar for Thursday as an Action, while “Sales Meeting” goes into the calendar for Friday as an Event.

3. Day-specific information

“Day-specific information” consists of things that you need to know on a certain day, such as directions to a meeting, what your spouse is doing that day, or where to find contact information for a call you need to make. It can also serve as a pointer to a Reference File or something on your Waiting For list.

Putting Raw Data Into the GTD Calendar Pages

Read more about the 2010 GTD Calendar…